Run the whole committee from one screen.

Open the committee view and see, in one glance, how many open cases each member is carrying. When you spot an imbalance, a two-tap reassignment evens it out — both contacts get a notification within seconds, and the activity feed records who reassigned what.

Filter the case list by hospital to see where the committee is most active. Useful when planning rotations, scheduling presentations, or deciding who to send to the next intake at a specific site.

Members mark themselves unavailable when they're away — holidays, work travel, family commitments — and can schedule those dates in advance. The intake form skips unavailable members from the suggested-primary list, so you don't accidentally assign a case to someone on a flight. When a member is away and can't update it themselves, you or the Secretary can set, change, or clear their availability for them. Each member's away history stays visible for two years, which makes planning cover straightforward.

Each HLC has a unique patient registration link on hlccasemanager.org, which you copy from Settings. It isn't a link to publish or hand out for reporting new cases — first contact should always be an elder emailing the committee. Once that exchange has begun, you share the link so the elder can add the patient's details, and the referral lands directly in your committee's case queue with every member notified. You stay in control: switch the webform off from Settings at any time and its link stops working.

Chairman and Secretary can invite new members, suspend a member temporarily, delete a member permanently, and hand over their own Chairman or Secretary role to another member. Members sign in with a @jw-hlc.org email — country-specific suffixes such as @jw-hlc.org.uk, @jw-hlc.org.fr, and @jw-hlc.org.es are also accepted. Suspended members keep their account but cannot sign in until the suspension is lifted. You can also assign coordinator titles — such as Presentation Coordinator or Cooperative Doctors List Coordinator — to recognise who leads each part of the committee's work.

Closed cases are automatically anonymised — the committee retains operational learning without retaining identifiable patient information. Encryption keys live on member devices, not on our servers. A separate server-side audit log records the admin events that need permanent attribution (role transfers, Assistant changes, post-retention case deletions), scoped to Chairman and Secretary. The full retention configuration is designed to align with HLCG Appendix B.